The American Journal of Hospital Medicine (AJHM) is a peer-reviewed, online publication of the Department of Medicine – Division of Hospital Medicine, University of Missouri, Columbia, MO. Our journal is geared towards publication of updates and current research primarily in the field of Hospital Medicine. Publications relevant to the care of hospitalized patients will be most preferred. Manuscripts pertaining to clinical research, reviews, case reports, clinical images and clinical quality improvement (CQI) studies will be considered for peer-review after an initial editorial assessment of relevance to the field of Hospital Medicine. Basic science or translational research studies will not be considered for publication.
Submission of Manuscripts
All of the following documents should be submitted via email to firstname.lastname@example.org. Specific details of each document are described below:
- Cover letter (.doc or PDF files)
- Title Page (.doc files)
- Manuscript with Abstract (.doc files)
- AJHM HIPAA/Conflict of Interest / Copyright Transfer form (scanned PDF file)
Authors are usually notified within 4-8 weeks about the decision for acceptance or denial of their manuscript for publication.
All manuscripts must be written in standard grammatical English. The preferred format for submitting manuscripts is Microsoft Word. A Times New Roman font with size “12 pt”, page numbers at the right lower corner and line numbers are required. Single spacing for lines and indentation in the first line of every paragraph is suggested. Headings and subheading should be in bold with no italics/underlining. PDF files will not be acceptable for submission. Authors must include the tables, graphs, algorithms and figures within the manuscript. Images must follow the same guidelines provided in the “Images in Hospital Medicine” section.
A cover letter must be submitted along with the manuscript. The letter must state in a nutshell, the key/unique message conveyed by the manuscript and that all authors have read/reviewed and approved the manuscript version submitted, and have significant contributions in designing/conducting the study and in drafting/reviewing/editing the manuscript. Authors must state that the manuscript has not been previously published and it is not simultaneously submitted or presently under consideration for publication elsewhere at the time of this submission. Authors are required to enclose names and contact information for at least 4 potential unbiased reviewers at the end of the cover letter.
This page should be the first page for any manuscript. Title page should include manuscript title (< 20 words), a short running title of 4-6 words, full names of all authors and their institutional affiliations, addresses, telephone numbers, and e-mail addresses. Up to 5 keywords are required. Enlist the word count and number of tables and figures. The corresponding author should be indicated with a unique superscript reference.
This category includes clinical research studies involving clinical care of hospitalized patients, quality improvement projects focused on aspects of hospital medicine, survey research on innovation and improvement of inpatient care, health policies and medical education. Authors are recommended to refer to reporting guidelines for specific studies available at http://www.equator-network.org/. A structured manuscript is recommended and must include the following: Title page, abstract, introduction, methods/design, results, discussion, acknowledgements, author contributions, disclosures and references. Word limit is 250 words for the structured abstract (introduction/background, methods, results and discussion) and 3000 for the manuscript excluding references, figures, tables, title page and abstract. There is no limit for references. Up to 4 Tables (separate instructions below) and 3 figures (see “Images in Hospital Medicine” for instructions) can be used for relaying data and clinical images. For process improvement or quality improvement studies a clear description of plan-do-study-act (PDSA) cycle and completion of SQUIRE checklist is recommended and they should be submitted with the manuscript. This is available at the following link http://www.equator-network.org/wp-content/uploads/2012/12/SQUIRE-2.0-checklist.pdf.
Narrative reviews, systematic reviews and meta-analyses of clinical topics relevant to practice of hospital medicine will be considered. The manuscript should address a clinical question pertaining to a clinical diagnostic or treatment dilemma/challenge for a novel clinical problem or a common problem with scarce evidence. Word limit: 3000 words (excluding references) for the manuscript and 200 words for the unstructured abstract. Commercially sponsored reviews will not be considered. The Preferred Reporting Items for Systematic reviews and Meta-Analyses (PRISMA) statement provides guidelines for reporting of systematic reviews, available online at http://www.prisma-statement.org/PRISMAStatement/Default.aspx.
Case reports describing a novel disease or novel manifestation of common disease will be considered for publication. Abstract must be unstructured and limited to 200 words. The word limit for the manuscript is 2000 words excluding references. The manuscript should be structured as introduction (brief overview, current standard of care, why this case report is unique), complete case presentation (de-identified demographic information, chief complaint, medical history, symptoms, signs, test results, imaging studies, treatment, interventions and follow up), discussion (explain rationale for specific clinical management decisions, relevant literature and contribution of this case to the medical literature), conclusions and references (limited to 20 references). A useful reference for case report checklist is provided by the CARE guidelines at the following link https://www.care-statement.org/checklist. Images/Tables must contain a legend that can be referred at an appropriate place within the manuscript and their instructions have been elucidated separately below.
Images in Hospital Medicine:
Interesting visual findings relevant to clinical medicine including, but not limited to skin/mucosal lesions, imaging studies and electrodiagnostic studies (e.g. electrocardiograms) that have educational value will be considered. Text description of the findings in the image, followed by a discussion of up to 400 words is recommended along with 5 of fewer references. Images must not contain individual identifiers and patient’s identity must be masked (e.g. obscuring eyes). If identifying features are not avoidable in the images, then AJHM will require the authors to submit an informed written consent. A JPEG file is recommended.
Tables should be constructed in Microsoft Word. Excel files will not be accepted. The headings should be clear for the reader to understand/interpret data without reference to text. Foot note should contain succinct explanation for superscripts and expansion of abbreviations used. Table legend should provide sufficient information to enable readers to understand the information relayed, and must match its corresponding reference in text.
References must be numbered in the order of citation in the manuscript. Use of reference management software such as EndNote, Ref Manager, Zotero, etc. is recommended. “Vancouver” is the preferred style for AJHM. Unpublished data, personal communications, unpublished conference presentations, websites, databases, etc. should only be referred in the text within parenthesis.
Privacy, disclosure of conflict of interest and copyright transfer
To comply with the Health Insurance Portability and Accountability Act (HIPAA), use of unique patient identifiers within the manuscript will result in exclusion of manuscript from consideration for peer-review. For original research studies, authors must obtain approval from their corresponding institutional review board (IRB) and this must be mentioned within the methods section. For clinical images/figures you every effort must be made to conceal the identity of patient as mentioned above. The author(s) transfer(s) the copyright of his/her/their manuscript to the American Journal of Hospital Medicine if and when accepted for publication. The copyright covers the exclusive and unlimited rights to reproduce and distribute the publication in any form after acceptance. AJHM should be notified by the author if the submitted material has been published somewhere else. For manuscripts published in AJHM, upon request from author(s)/organization(s) we may grant the right to re-publish under the provision that appropriate reference/citation is made to the AJHM publication. The editors expect all authors to disclose any commercial associations that might potentially lead to a conflict of interest in connection with the submitted manuscript.
All authors should complete the AJHM HIPAA Compliance/Disclosure of Conflict of Interest/Copyright Transfer Form at the time of manuscript submission, found in our Forms section or click on the following link: AJHM HIPAA Conflict of Interest Copyright Transfer Form
All authors are expected to satisfy criteria for authorship per guidelines from International Committee of Medical Journal Editors (ICMJE) within the Uniform Requirements for Manuscripts Submitted to Biomedical Journals, accessible at http://www.icmje.org/recommendations/browse/roles-and-responsibilities/defining-the-role-of-authors-and-contributors.html. All manuscripts will be assessed/screened for plagiarism, fraudulence, or any other compromise of standard academic policy. If found, the manuscript will be removed immediately and withdrawn from that issue of AJHM. In addition, all prior publications by the same author(s) in our previous issues will be removed and such author(s) will also be proscribed from submitting future manuscripts of any category to AJHM. We reserve the rights to take further legal action against such authors.